Office Coordinator/EA Full-time Job

Join Our Team as an Exceptional Office Coordinator!

Work Environment

Located in the vibrant Ponsonby area, our modern office provides a stimulating workspace to foster creativity and productivity. With compensation for car park and public transport, commuting is stress-free, enabling you to focus on your role as an Office Coordinator.

Team Culture

Join a high-performing team that values collaboration, innovation, and excellence. Our team is dedicated to making a difference in the design and architecture community through engaging events, workshops, and seminars, creating a dynamic and supportive work culture.

Key Responsibilities

Office Coordination

Ensuring the smooth operation of the office environment by efficiently handling all related tasks to maintain productivity and efficiency.

Travel Bookings

Managing travel arrangements for staff, board members, and events, including flights, accommodation, and transportation, to ensure seamless logistics.

Board Reporting

Assisting the Finance Manager and Chief Executive with the coordination, preparation, and publishing of Board and Branch papers, ensuring accurate and timely reporting.

Meeting Management

Organizing and managing management and board meetings, including calendar management, catering, minute-taking, and meeting logistics to facilitate smooth operations.

Finance Support

Providing support during high-demand periods, covering invoice processing and other finance-related tasks as directed by the Finance Manager.

Event Assistance

Supporting member events by assisting with setup, delivery, ticketing, and event team coordination to ensure successful event execution.

Executive Support

Providing secretarial support to the Chief Executive, Finance Manager, and Board as required, contributing to the overall efficiency of the team.

Additional Duties

Performing other related duties as assigned, showcasing a flexible and proactive approach to tasks.

What We're Looking For

Experience

Proven experience in a similar Office Coordinator role with a professional and organized approach to tasks.

Skills

• Exceptional organizational skills with attention to detail.
• Commitment to delivering high-quality work consistently.
• Strong communication skills and the ability to build relationships.
• Proficiency in Microsoft Office products and technical tools.
• Adaptability and flexibility to changing business needs.
• Team spirit and willingness to collaborate on various tasks.

Salary and Location

This exciting role offers a salary range of NZD 70,000 - 80,000 per annum and is based in Ponsonby, Auckland.

Apply Now

If you are a proactive, organized, and self-motivated professional ready to take on diverse tasks in a dynamic environment, we want to hear from you! Send your resume and cover letter to henry.shaw@parkerbridge.nz or contact Henry Shaw at Parker Bridge for more details.